Internship Request Approval Procedure

 

All ECE graduate students who are interested in pursuing an internship and/or registering for credit hours while completing a degree program must turn in the following paper work to the Student Services Office (LAR 230) by the end of the drop/add period for the semester of the internship. Students must have completed at least 18 UF ECE graduate level credits, have a minimum major and cumulative GPA of 3.0, and be in good standing to be eligible to complete an internship. To be classified as an internship, job duties must consist of engineering design. Positions not acceptable for graduate internships include undergraduate level work, technician, data entry, clerical work, etc.

Paperwork MUST be completed BEFORE the registration deadline of the semester in which the student will intern. It takes approximately one week for this paperwork to be processed at the department level, so please plan accordingly.

International students who are interested in pursuing an internship should consult with the UFIC about the Curricular Practical Training (CPT) process before starting this procedure.

 

International students cannot delay their graduation date because of an internship.  All international M.S. students must graduate by the second Spring that they are enrolled at UF.

 

Internship Approval for International Students

Internship Approval for U.S. Students

 

¬ęBack to Current Graduate Student Page

 

 

International Students

International students may complete an internship provided it will not delay graduation.

International students on full-time internship (over 20 hours/week) must register for:

  • Fall/Spring: 3 credits of EGN 5949 Internship Work Experience. You may also register for up to 3 credits of EDGE coursework. International students on full-time internship may not register for more than 6 total credits (by UFIC rules).  
  • Summer: 2 credits of EGN 5949 Internship Work Experience. You may also register for up to 3 credits of EDGE coursework. International students on full-time internship may not register for more than 6 total credits (by UFIC rules).  

International students on part-time internship (20 hours/week or less) must register for:

  • Fall/Spring: 2 credits of EGN 5949 Internship Work Experience. You may also register for up to 7 credits of EDGE coursework. International students on part-time internship may not register for more than 9 total credits (by UFIC rules).  
  • Summer: 2 credits of EGN 5949 Internship Work Experience. You may also register for up to 4 credits of EDGE coursework. International students on part-time internship may not register for more than 6 total credits (by UFIC rules).  

To request approval for an internship, you will need to submit the following documents:

 

1. Letter of Offer from Company on the Company's Letterhead

  • Start and end dates of internship --  must not interfere with academic deadlines. Verify these dates with the ECE Student Services Office (LAR 230). Academic CalendarFor students on appointment (i.e., TA, RA), start and end dates of internship MUST NOT interfere with the start and end dates of their appointment. Verify these dates with the ECE Payroll Office (LAR 226). Academic Calendar
  • Hourly rate or salary
  • Supervisor (who you report to) -- should be an engineer
  • Duties -- must clearly be engineering work that will contribute to your graduate education
  • Site where work will be performed

2. ECE Department Request for Graduate Internship Form

 

3. CPT Departmental Authorization Form

4. Appropriate Registration Authorization Form

  • Students who want to receive 3 credits of EGN 5949 (S/U) credit toward their degree must submit a signed EGN 5949 Registration Authorization form. Students must find a faculty member in the ECE department who is willing to supervise these hours. Students can only receive credit toward their degrees if they have a full-time internship. 
  • Students who want to register for EGN 5949 for NO CREDIT toward their degree need to submit a signed EGN 5949 for NO CREDIT TOWARD DEGREE Registration Authorization form. The purpose of registering these hours is to fulfill the minimum registration requirement imposed by INS.
  • Thesis or PhD students who want to register for the relevant research hours need to obtain approval from their advisor on the ECE Department Request for Graduate Internship Form.

5. Recipients of the Graduate School Fellowship Award (GSFA)

  • GSFA recipients must have their advisor send an email to the Graduate Coordinator requesting that their fellowship be deferred while on internship.
  • Deferrals of fellowships MUST be approved before the start of the semester that students will be interning. Deferral requests must be made at least one week before the start of the interning semester.

 

U.S. Students

 In order to request approval for an internship, you will need to submit the following documents:

 

1. Letter of Offer from Company on the Company's Letterhead

  • Start and end dates of internship --  must not interfere with academic deadlines. Verify these dates with the ECE Student Services Office (LAR 230). Academic CalendarFor students on appointment (i.e., TA, RA), start and end dates of internship MUST NOT interfere with the start and end dates of their appointment. Verify these dates with the ECE Payroll Office (LAR 226). Academic Calendar.
  • Hourly rate or salary
  • Supervisor (who you report to) -- should be an engineer
  • Duties -- must clearly be engineering work that will contribute to your graduate education
  • Site where work will be performed

2. ECE Department Request for Graduate Internship Form

 

3. Appropriate Registration Authorization Form

  • Students who want to receive 3 credits of EGN 5949 (S/U) credit toward their degree must submit a signed EGN 5949 Registration Authorization form. Students must find a faculty member in the ECE department who is willing to supervise these hours. Students can only receive credit toward their degrees if they have a full-time internship. 
  • Registration is not required for U.S. citizens unless they are completing a two semester internship.  Students who do not register for two consecutive semesters will be required to apply for readmission.
  • Thesis or PhD students who want to register for the relevant research hours need to obtain approval from their advisor on the ECE Department Request for Graduate Internship Form. 

4. Recipients of the Graduate School Fellowship Award (GSFA)

  • GSFA recipients must have their advisor send an email to the Graduate Coordinator requesting that their fellowship be deferred while on internship.
  • Deferrals of fellowships MUST be approved before the start of the semester that students will be interning. Deferral requests must be made at least one week before the start of the interning semester.