ECE Travel Request Form : ECE FLORIDA

Traveler*

First Last

Are You Employed by the University of Florida?*

Yes
No

UFID

Traveler Phone*

Traveler Date of Birth*

Traveler Email*

Traveler Address*

Street Address Address Line 2 City State / Province / Region ZIP / Postal Code Country

Employee Affiliation*

Faculty
Staff
Research Assistant Professor
Graduate Assistant/Post Doc Fellow

Non-Employee Affiliation*

Student
Visitor
Other

Advisor's Name

First Last

Non Employee Only

Advisor Email*

Enter Email Confirm Email

Non-Employee Only

Approver Name*

First Last

Visitor Only

Approver Name

First Last

Other Only

Approver Email

Other Only

Approver Email

Enter Email Confirm Email

Visitor Only

Advisor Name*

Advisor Email*

Advisor/Supervisor/PI Name*

Advisor/Supervisor/PI Email*

Are you traveling to a foreign location?*

Yes
No

Are you taking any UF owned equipment with you (ex. laptop/tablet)?*

Yes
No

Are you teaching any classes during these travel dates?*

Yes
No

If yes, classes affected and provisions made:*

Are you preparing this form for someone other than yourself?

Yes
No

Originator's Name

First Last

Originator's Email

Will This Trip Include Personal Dates?*

Yes
No

Personal Travel Dates

General Purpose of Trip*

Conference or Convention Website*

Departure Date*

Return Date*

Origin*

Start point of travel

Destination*

Business Location

Funding Source(s)*

Are you charging multiple funding sources?*

Yes
No

How did you determine the split between funding sources?*

Will any portion of your travel expenses be covered by a non-UF source?*

Yes
No

Please provide the name of the source and the amount.*

Reason for Travel and Benefit to the Funding Source*

Please provide information such as the name of the conference,workshop or meeting; the title of the presentation if available and how this trip specifically benefits the funding source. If traveling to a foreign location, please list entities and locations you are visiting.

Will a UF PCard Be Used for Payment?*

Yes
No

PCard Holder Name

First Last

PCard Holder Email Address

Estimated Business Expense Type*

Airfare Cost Estimate*

Type of Payment*

Registration Cost Estimate*

Type of Payment*

Lodging Cost Estimate*

Note: House-sharing platforms (Airbnb, etc.) may not be used for lodging when traveling for the HWCOE when the total lodging need is less than seven consecutive days.

Type of Payment*

Car Rental Cost Estimate*

*If you would like the travel office to reserve your rental car for you, please fill out our rental car request form*

Type of Payment*

Fuel Cost Estimate*

Type of Payment*

Estimate Number of Miles*

Mileage Cost Estimate

Parking and Tolls Estimate*

Type of Payment*

Other Transportation Cost Estimate*

Type of Payment*

Meals Cost Estimate*

*Domestic-$36 per day. International Rates vary by location*

Other Costs Estimate*

*Explain other costs in comments section*

Type of Payment*

Total Cost Estimate*

Please include any additional comments you may have:

(i.e - personal days, back to back trips, explain any other costs listed)

Upload any supporting documents

Drop files here or

Max. file size: 8 MB.

I certify that:*

I have read and understood the UF Travel Policy.

If you do not know or fully understand the policies above please reach out to travel@ece.ufl.edu.

I certify that:*

If I am traveling to a foreign location and taking any UF owned equipment, I have registered with UF Asset Management.
If I am traveling to a foreign location, I've registered with the International Center.

If you do not know or fully understand the policies above please reach out to travel@ece.ufl.edu.

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ECE Travel Request Form

Please submit the completed Travel Request Form as soon as you know you will be traveling, at least three weeks in advance.

Note: This form is exclusively for the use of the Department of Electrical & Computer Engineering. Entries from other units will be discarded.

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