Purchasing Policies

Jenny L. Sessions
Fiscal Assistant III
216 Larsen Hall
352-392-0916
jessions@ece.ufl.edu

What we do:

  • Process requisitions for purchase orders for goods and services
  • Process expense orders using a UF Purchasing Card (P-Card)
  • Conduct web searches to insure best pricing
  • Process faculty, staff, and student reimbursements
  • Process unencumbered vendor payments
  • Receive packages for all orders placed. Process packing slips and route to payables
  • Provide support to Department administrators, faculty, staff, and students on purchasing procedures and guidelines

Helpful hints:

  • All orders must be accompanied by a Purchasing Request Form, linked below.
    Purchasing Request Form (PDF)
    Purchasing Request Form (Word)
    Completed Purchasing Request Forms should be emailed to purchasing@ece.ufl.edu.
  • All items being ordered must be easily identifiable. If a quote uses acronyms or terms that are not commonly known to the lay person, please briefly describe what you are ordering.
  • If you are placing an order that is greater than $5,000.00, a total of three quotes are required (two competitive quotes, plus the winning or chosen quote). If competitive vendors do not exist for the product(s) you wish to order, please provide a ‘single vendor’ statement describing the uniqueness of what you are ordering and why it is only available from your chosen vendor.
  • All quotes must include estimated shipping charges (if they apply).
  • If you are placing an order that will add value to existing *equipment (with a UF property decal and a value of over $5K), please provide the name of the equipment, the physical location of the equipment (building name and room number), and the UF property decal number.

* UF definition of equipment: Unit cost of $5,000 or more with a life expectancy of a year or more.